One of the variables in the Community Board’s success is to have an organizational structure that supports the various functions of the CTC process. The recommended Community Board structure includes six workgroups:
• The Risk & Protective Factor Assessment Workgroup
• The Resources Assessment & Evaluation Workgroup
• Community Outreach and Public Relations Workgroup
• The Funding Workgroup
• Community Board Maintenance Workgroup
• The Youth Involvement Workgroup
The Risk & Protective Factor Assessment Workgroup
The Risk & Protective Factor Assessment workgroup collects and reviews youth survey and public data to help the community board select priority youth outcomes, and priority risk and protective factors. This group also monitors changes in community-level outcomes over time.
• Review risk and protective factor and youth outcome data from the Youth Survey
• Collect needed public data and prepare it for review
• Recommend priority risk and protective factors
• Present recommendations to Community Board and Key Leaders
• Reassess risk and protective factors and youth outcomes every 2-3 years
• Report progress and findings, verbally and via a written report
• Design and implement an evaluation of changes in community-level outcomes
Members of this workgroup should have experience or expertise in data collection and analysis, for survey data as well as public data sources. It’s important to ensure representation from all major public data sources, including schools, law enforcement, public health, and social services.
Workshops for this Workgroup
Phase 3: Community Assessment Workshop
Phase 5: Evaluation Planning Workshop
The Resources Assessment & Evaluation Workgroup
The Resources Assessment & Evaluation workgroup is responsible for identifying current community services that address the priority risk and protective factors, identifying service delivery gaps, and recommending solutions. This workgroup also designs and oversees monitoring and evaluation of the programs & policies implemented under the Community Action Plan.
• Develop an inventory of existing programs, policies, and practices that address the priority risk and protective factors
• Assess the existing programs regarding the extent of their implementation and any evaluation of their effectiveness
• Identify gaps in existing services
• Recommend tested, effective programs, policies, and practices to fill the gaps
• Report accomplishments and findings, verbally and via a written report
• Participate in the development of the Community Action Plan
• Design and oversee an evaluation of the implementation of the Community Action Plan programs and policies
Members of this workgroup should have knowledge of community resources for children, youth and families. The group should represent all of the community’s major service providers. Other community experts should be involved as needed.
Workshops for this Workgroup
Phase 3: Assessing Community Resources Workshop
Phase 5: Implementation Planning Workshop
Monitoring Program Implementation & Outcomes Workshop
Community Outreach and Public Relations Workgroup
The Community Outreach & Public Relations workgroup is responsible for involving stakeholders, promoting the Communities That Care system, and educating and updating key leaders and the community about the work of the community board.
• Maintain contact with stakeholders and Key Leaders
• Identify opportunities to educate and involve the community
• Work with the media
• Identify opportunities to celebrate success
• Create opportunities for receiving input, promoting benefits, and announcing outcomes
• Develop and maintain a distribution list for the Community Action Plan and other community board materials
• Create opportunities to promote the Social Development Strategy broadly in the community
This workgroup consists of community board members with interest and expertise in community mobilization, public relations, and media.
Community Board Maintenance Workgroup
The Community Board Maintenance workgroup builds and sustains a healthy and effective community board.
• Establish communication and reporting protocols
• Establish decision-making protocols (bylaws and operating procedures)
• Develop a process for recruiting and educating new community board members • Foster team-building and recognition activities
This workgroup should consist of community board members with expertise and interest in organizational development and team building. Other community experts should be involved as needed.
The Funding Workgroup
The Funding workgroup identifies funding needs and manages the acquisition of public and private funds to support the community coordinator, community board, and the action plan programs, policies, and practices.
• Identify resources to aid the CTC process
• Develop a strategic funding plan
• Identify and communicate with potential funders
• Write, or facilitate the writing of grants, proposals, or help with raising funds
This workgroup should consist of community board members with knowledge of local, state, and federal funding, including philanthropic sources. Other community experts should be involved as needed.
Workshops for this Workgroup
Phase 5: Funding Workshop
The Youth Involvement Workgroup
The Youth Involvement workgroup recruits youth for all aspects of the CTC effort. It works with other workgroups to identify meaningful opportunities for young people, skills and training needed by young people, and appropriate recognition.
• Identify and engage existing youth groups
• Brainstorm ways that youth can be involved in CTC
• Recruit youth involvement in community board and workgroups and in specific tasks and activities
• Coordinate skills development and recognition of involved youth
This workgroup should consist of community board members with expertise and interest in youth involvement. Other community experts should be involved as needed.